Office Coordinator (MD/DC Peninsula)

As a key member of the Clean Energy Solutions Group the individual will be responsible for increasing the profitable growth of Comverge.  The successful candidate will be a key contributor supporting the field installations team. The office coordinator will ensure that office procedures are completed accurately and in a timely manner.  The office coordinator will report directly to the Operations Manager.

Responsibilities

• Receive data from Project Engineers/Managers, Field Engineers, Technicians and clients to update project schedules
• Enter and maintain daily backlog for billing purposes and update after billing is complete
• Assure all contracts and bids are documented and delivered properly
• Follow up on client inquiries and complaints
• Implement project initialization and set-up, assigning project numbers, creating folders and project files
• Contact clients to provide field operation support such as obtaining technical information, verifying schedules and receiving purchase orders
• Design, develop and implement required feedback and communication systems for field operations
• Communicate both informally and formally in scheduled meetings with management, subordinates and peers
• Purchase materials, services and equipment at the request of the project personnel, generate purchase orders and enter data into accounting system
• Maintain an accurate record for all inventory items (i.e., parts and materials)
• Share duties with other office personnel (i.e., answering incoming calls, routing and taking messages)
• Produce customer invoices on a monthly basis for work completed the previous month
• Follow-up with customers on outstanding receivables over 30 days

Qualifications:
The ideal candidate will have an Associate's degree or equivalent or 2-4 year related experience. Knowledge of Microsoft Office required.  Above average typing speed and accuracy, along with a pleasant personality and professional appearance with excellent communication, problem solving and organizational skills. Attention to detail is critical. Ability to independently evaluate work requirements, set priorities, keep multiple projects moving forward simultaneously and have an analytical and scientific approach to job duties required.

Benefits:
In exchange for your hard work and dedication, we offer a competitive salary, excellent benefits package and positive working environment.

To Apply:
To respond to this opportunity, please go to: https://home.eease.com/recruit/?id=214268  

Comverge is an Equal Opportunity Employer.

Back to careers page >>